Perform All Project Management Tasks Effectively with Dynamics 365 Business Central Project Management

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Dynamics 365 Business Central Project Management

Project management is a tedious and complicated task. Right from creating jobs to managing work in process consumes enough business hours and resources. To ease the burden of complex issues, streamline project management tasks, and help you ensure on-time, on-budget project delivery, Dynamics 365 Business Central offers a robust and effective Project Management module.

If you are a service-based or project-based venture, you can leverage Dynamics 365 Business Central Project Management and perform common project management tasks with utmost ease.

These tasks include

  • Configuring a Job
  • Scheduling a Resource
  • Providing Data for Budget Management
  • Monitoring Project Progress
  • Tracking Machines and Employees On The Project

As a project manager, you get these Project Management Methodologies to have a good overview of not only individual jobs, but of the allocation of employees, machinery, and other resources needed for projects as well.

Why should you choose Business Central Project Management?

Project managers and business administrators can make the best of Project Management Software in Microsoft Dynamics 365 Business Central to manage

Jobs

As a business owner or project manager, you must be aware of the fact that ‘Jobs’ are a must-have feature in Dynamics 365 Business Central Project Management Software. These are essential and indispensable parts of our daily work.  

In fact, these jobs are all the actions to take for each project. You can create them, assign them to a resource, and plan accordingly. Each job is linked to a job journal that comes with a structured planning line and details of the resources, articles, and expenses required for its successful delivery.

Business Central Project Management enables you to interact with those jobs by allocating the resources, integrating them into the planning, or keeping a record of the purchase of supplies to do the said job. With such capabilities, you can bid farewell to Post-its and to-do lists, which are quite often lost, and the generalized chaos of files gets piled on the desk.

Timesheets

The Dynamics 365 Business Central Project Management timesheets enable project managers to plan the jobs in a specific time such as a number of days or number of weeks. Along with giving you a hand with accounting, it can be deployed to manage your resources and better follow your project’s progress.

Moreover, with Business Central Project Management software, you can copy the planning lines directly into your timesheets to optimize your time and guarantee accurate data. Later, the timesheets can be approved by an admin to simplify job management. This functionality helps project managers avoid infinite email exchanges with their accounting team as well and save substantial business hours.

Budgeting

Microsoft Dynamics 365 Business Central Project Management for Professionals allows businesses to allocate a budget for each job, too. This budget can include details or a little summary of the ways to follow the progression and evaluate your estimate with the real cost. Additionally, this helps reduce cost overruns as well.

Resource Utilization

Similarly, you can allocate one or many resources for the successful completion and delivery of the project. Dynamics 365 Business Central Project Management allows you to allocate the best-fit resources and match the right skill set in the same you allocate a budget to each job for the completion of the project.

Also, this function under Project Management Methodologies lets you keep a record of the usage of each resource in the job journal to follow prices, costs, and the type of work done for each job. Additionally, you can make the most of Business Central Project Management to adjust prices as your business expands and you need more resources to ensure continuity. Once you are familiar with Business Central Project Management, you will surely love its flexibility and efficiency!

Progress Check

You may find it difficult to follow each project and avoid confusion about the budgets or financial status. With the deployment of Microsoft Project Management, you can avail of the capability to publish the materials and resources used for each ongoing job. Interestingly, you can do so even if it is not completed or you have not sent the invoice to your client.

That way, it allows you to estimate the financial value of each task in your General Ledger while allowing your team to work on your current projects without any hassle. This readily helps ascertain the insurance of financial statements that are accurate at any time.

The WIP method

To follow the progress of your jobs closely, Dynamics 365 Business Central Project Management brings to you the WIP method (Work in Progress). For the most part, the WIP method is a calculation that enables project managers to estimate the financial value of the projects.

In Dynamics 365 Business Central Project Management, you can calculate the WIP according to cost value, cost of sales, sales value, percentage of completion, recognized costs, and the completed contract.

Invoicing

The invoice is often the moment for concluding a project. Dynamics 365 Business Central Project Management software delivers flexible and optimized functionality to simplify invoicing.

You can record costs for resource usage, materials, and purchases related to jobs in the journal. Then, you can invoice the complete project from the lines of the jobs or send it per period according to your invoice previsions. Also, you can send a global invoice at the completion of the project.

*Note- You can avail of e-invoicing integration with Business Central from us to maintain compliance, adapt quickly to changing regulations, and eliminate manual errors. Eventually, businesses are coming across reduced costs and expediting end-to-end invoice processing with our expertise in the subject.

Case Study: How NavisionIndia Helped a Business in Energy Sector Implement Dynamics 365 Business Central Project Management?

Introduction: Our client is a solar-based company. As the company has been expanding, they have recognized the need for a more efficient way to manage their projects.

The Challenge: Before implementing the Project Management, Company faced several challenges:

  1. Lack of Visibility: The Company lacked a centralized system to track project progress, allocate resources, and monitor budgets. This resulted in delays, overruns, and difficulty in making informed decisions.
  2. Manual Processes: Project managers relied heavily on spreadsheets and emails to communicate project updates and resource requirements. This led to errors, miscommunication, and a time-consuming approval process.
  3. Resource Allocation: Resource allocation was often ad hoc, leading to underutilization or overbooking of employees. There was no clear visibility into employees’ availability and skills.

The Solution: The company decided to implement Microsoft Dynamics 365 Business Central to address these challenges. The solution included the following components:

Business Central Project Management
  1. Project Planning: The module allowed project managers to create detailed project plans with tasks, dependencies, milestones, and timelines. This ensured that projects were well-structured from the beginning.
  2. Resource Management: The system provided a centralized view of resource availability, skills, and workloads. Project managers could assign tasks to team members based on their skills and availability, avoiding overburdening or underutilizing any individual.

3. Budget Tracking: The module is integrated with financial components, enabling real-time tracking of project budgets and expenses. This helped in identifying potential budget overruns early and taking corrective actions.

4. Collaboration Tools: The platform included collaboration tools such as document sharing, communication channels, and project-specific discussions. This improved communication among team members and stakeholders.

5. Reporting and Dashboards: Comprehensive dashboards and reports provided stakeholders with real-time insights into project progress, resource utilization, and financial metrics. This empowered decision-makers to take timely action.

 

Results: The implementation of the Project Management Module yielded several positive outcomes for the Company:

  1. Improved Visibility: Real-time project tracking and reporting enabled better decision-making and early identification of potential issues.
  2. Enhanced Collaboration: Communication and collaboration among project teams and stakeholders improved, leading to fewer miscommunications and delays.
  3. Efficient Resource Management: Resource utilization improved, leading to optimized project timelines and better allocation of human resources.
  4. Accurate Budget Control: Real-time budget tracking allowed for better financial control, reducing the risk of budget overruns.
  5. Streamlined Processes: Manual processes were automated, reducing administrative overhead and increasing overall efficiency.

Conclusion: The successful implementation of the Project Management Module in Microsoft Dynamics 365 Business Central significantly improved project management processes at the Company. By addressing challenges related to visibility, resource allocation, and collaboration, the company was able to complete projects more efficiently, meet deadlines, and achieve better financial control. The module’s integration into the larger business management ecosystem further enhanced the company’s overall operations and strategic decision-making.

Why Choose Us?

As an accredited and renowned Microsoft Dynamics Service Provider, we understand that project management can be chaos or a source of unexpected stress if it is not well-organized. Dynamics 365 Business Central brings the ever-efficient Project Management software and we pioneering Digital Transformation via Adaptive and Scalable Microsoft Solutions can help you use the best way possible.

To make technology a part of your business optimization process, ensure you have the right data at any time, and follow your budget, connect to our Dynamics 365 F&O, NAV/Business Central Consultants, and leverage their industry-centric expertise. They can help you with proven methodologies to successfully implement Dynamics 365 Business Central Project Management and let you take a competitive lead as well.

For more details on Project Management in Dynamics 365 Business Central, write to us at info@navisionindia.in Or Schedule A Demo